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Attach purchase order and receiver to invoices as received.
Assist in the data entry of invoices into the accounting system.
Support Accounting Department with AP aging reports and vendor statement reconciliations.
Assist accounts payable with weekly check runs by pulling back up, as needed.
Assist with filing, copying and mailing as required by the Accounting Department.
Insurance & Contract Administration
Ensure all documentation related to contracts and certificates of insurance is organized, safely stored, and maintained on a regular basis.
Responsible for keeping subcontract compliance tracking current.
Assist in compilation of contractually required documentation.
Assist and coordinate with project teams in issuance of sub-tier contracts.
Request insurance certificates in accordance with the contract requirements and at the direction of the Manager, Contracts and Legal, as needed.
Provide support with the Smartsheet tracking system of contracts.
Attend seminars/educational training programs as required.
Perform any other related or unrelated, unassigned, unspecified duty that may be needed from time to time.
Education: High school diploma required.
Experience: 1-2 year’s administrative experience.
Skills: Proven ability to maintain confidentiality. Proficient 10-key and typing skills. A good math/accounting aptitude. High attention to detail, aptitude for learning new things and must be able to work under pressure.
Physical: Includes sitting, standing, reaching, walking; use of hands, arms, legs, and feet. Must be able to see and hear (with mechanical assistance if necessary) sufficient to understand and comprehend individual one-on-one conversations.
Communication: Must be able to read, write and speak English fluently. Ability to communicate effectively and positively with customers, vendors and employees.
Computer: Proficient with MS Office (Word, Excel, Outlook, PowerPoint). Experience with accounting or payroll software is desirable.
To apply for this job please visit secure6.saashr.com.
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