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Purpose of the position
The Accounts Payable (AP) Accountant is responsible for performing a range of tasks related to the AP Accounting function. This includes receiving, processing, and verifying invoices; tracking and matching purchase orders to invoices; and processing payments.
The AP Accountant is responsible for handling payments and other financial liabilities of the Company. While the job’s primary function is to make payments, the AP Accountant is also responsible for keeping precise records of payments made and owed and must work collaboratively with corporate accounting to ensure vendors are paid timely and accurately.
Key Result Areas
Performing day-to-day financial transactions, including verifying, classifying, and recording accounts payable data
Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
Matching invoices to purchase orders and shipping receivers to verify what was billed equals what was ordered and received in the field
Verifying the accuracy of vendor information in the Company’s accounting (ERP) system
Taking advantage of vendor discounts by paying invoices earlier and applying discounts to payments made
Managing compliance with local sales and use tax, including inputting vendor applied taxes and leveraging the ERP system to calculate additional taxes owed
Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statementsReview and compare invoices to purchase orders and receiving reports
Review invoice coding for reasonableness
Investigate vendor invoices, as requested
Compare vendor statements to open invoices
Perform regular reconciliations correcting discrepancies
Processing payments in compliance with Company policies and procedures
Additional responsibilities may be added based on capabilities and bandwidthGenerate reports detailing accounts payable status
Understand expense accounts and cost centers
Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
Cross-train in billing and payroll accounting functions
Prepare subcontractor payment checks
Understanding 1099 reporting requirements
Respond to inquiries regarding subcontract invoices and subcontract job cost charges
Accounts Payable is responsible for the accurate processing of financial transactions for the Company. They will be responsible for a high degree of accuracy, and timeliness. The Accounts Payable Accountant will report directly to the local District Office Manager with a dotted line to Corporate Accounting.
Experience Requirements and capabilities
Associate’s or bachelor’s degree in accounting or other applicable degree.
At least 2-3 years’ experience with accounts payable or general accounting
Proficient Microsoft Office knowledge and skills
Strong time management and organizational skills
Knowledge of basic accounting principles and accounting software systems (ERP)
High degree of attention to detail
Ability to work independently and prioritize tasks
Strong analytic abilities and critical thinking skills
Functional knowledge of Excel and working with accounting-type data
To apply for this job please visit anson-careers.vibehcm.com.
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