The essential duties and responsibilities of the Project Coordinator consist of, but are not limited to, the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
1. Administrative Support:
Draft purchase orders from field order requests and place material orders with vendors.
Maintain PO log through Plexxis.
When material orders are received, collect original receivers/packing slips and upload to Plexxis.
Assist in approving or reconciling material invoices that are over the PO amounts.
Order and call off rental equipment and update Equipment Log.
Price labor, material and equipment in Plexxis for Extra Work Authorizations and upload copy of ticket to Plexxis. Notify the Project Administrator assigned to your job that the tickets are ready to be sent as a COR letter.
Draft and maintain Master Action List for weekly action meetings.
Compile Foreman Binders, LEED documentation, Material Safety Data Sheets, and Field Safety Manuals.
Maintain RFI Log and their responses.
Assist with project submittals, as required, and follow-up until approval is obtained from the General Contractor.
Complete and file submittal transmittals and update submittal log. As responses are received, copy appropriate personnel and update submittal log with the response.
Log and route appropriately all incoming and outgoing correspondence.
Set up and maintain utilities/rental fees/office supplies if offsite facilities are needed.
Complete credit card reconciliations for project team.
Run project related errands, as needed.
2. Field Support:
Maintain sign in sheets, checklists and prepare weekly timecards for field personnel including employee names and numbers.
Collect sign in sheets, enter weekly time into timecard template, file in job folder, and forward timecards to Payroll for processing along with checklist.
Assist with collecting makeup, lay-off, and termination paperwork for field personnel and forward to payroll for processing
Assist with collecting new hire/re-hire packets for field personnel, review for accuracy and E-verify. Forward completed packets to payroll (This task is only needed for when an employee is not being sent to the office for hiring.)
Request dispatch documents from Union and collect rate change paperwork to send to payroll.
Collect, prepare and submit reimbursable expense reports to payroll.
Update manpower list.
Collect daily safety sign-in sheets and foreman logs.
Administer safety meeting paperwork
Update, collect and maintain Lean logs.
Coordinate travel arrangements for field project personnel with corporate services team.
3. Other Duties:
Attend seminars/educational training programs as required.
Perform any other related or unrelated, unassigned, unspecified duty that may be needed from time to time.
Education: High School education.
Experience: Required two (2) years related administrative experience.
Skills: Well developed analytic and conceptual skills. High attention to detail, aptitude for learning new things and must be able to work under pressure.
Physical: Includes sitting, standing, reaching, walking; use of hands, arms, legs, and feet. Must be able to see and hear (with mechanical assistance if necessary) sufficient t to understand and comprehend individual one-on-one conversations.
Communication: Must be able to read, write and speak English fluently. Ability to communicate effectively and positively with customers, vendors and employees.
Computer: Proficient with MS Office (Word, Excel, Outlook). Experience with Bluebeam preferred.
Provide administrative support to the Project Team as necessary while conducting yourself in a manner consistent with KHS&S Ideology. As an employee owner, act in the company’s best interest and in support of the organization’s overall goals and objectives.
To apply for this job please visit secure6.saashr.com.
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